NASGW Cancellation Policies


If space and/or sponsorships are canceled by the Exhibitor prior to 90 business days out from the start of the conference, the Exhibitor will incur a fee of 50% of the total booth cost. If cancellation is made after 90 business days out from the start of the conference, there will be no refund and all space contracted for must be paid in full. The unpaid balance is due at the time of cancellation. NASGW will be entitled to all moneys paid and owed as liquidated damages. Any reduction of space after 90 business days out from the start of the conference may in NASGW’s sole discretion result in forfeiture, as liquidated damages and not as a penalty, of moneys paid and owed for the amount of space reduced. ALL NOTICES OF CANCELLATION OR REDUCTION MUST BE RECEIVED IN WRITING ON OR 90 BUSINESS DAYS OUT FROM THE CONFERENCE. Exhibitors will not be permitted to set up their exhibit until full payment has been made. NASGW reserves the right to reassign the canceled or reduced space without obligation to the exhibitor. Acknowledgement of the receipt of an Application or negotiation of the appropriate deposit does not constitute an acceptance of an Application. In those instances where a booth space and/or sponsorship application is declined, NASGW will refund such deposit in full. NASGW, in the event of conflicts regarding space requests or conditions beyond its control, reserves the right to rearrange the floor plan. Also, NASGW may relocate any exhibit at any time with the understanding that, if the Exhibitor does not agree with such relocation, his deposit and/or full payment for exhibit space will be refunded. Any space not claimed and occupied by 7:00 a.m. on Wednesday October 28, 2015 (opening day of the expo), may be resold or assigned by NASGW without obligation on the part of NASGW for any refund whatsoever.


The event payment and cancellation policy is designed to help lower event costs to members. Due to financial obligations incurred by NASGW, your cancellation must be received prior to the event.

Event Payment
All payments are due prior to the start of the event.

Event Cancellations

  • All cancellations must be made in writing. Email is acceptable.
  • If a deposit is required for the event, the deposit is non-refundable, no exceptions.
  • A refund (excluding deposit) will be granted up to 30 days prior to the start of an event.
  • Cancellations made 15-30 days prior to a program will be subject to 50% cancellation fee (excluding deposit).
  • Cancellations received 14 days or fewer before the program will not receive a refund.

NASGW reserves the right to cancel an event at any given time and is only liable for registration fees (not miscellaneous travel expenses incurred by attendee(s)).

To request a cancellation send an email to or send a written request to:

National Association of Sporting Goods Wholesalers
50 S. Main Street. Suite 200
Naperville, IL 60540
Attn: Kelly Smykal

Flickr Twitter LinkedIn